How to Apply for Phytosanitary Special Markets (PHC) (Table Grapes)

Purpose #

This document provides instructions on:

  • How to complete Table Grapes registration for Packhouses (PHC).

Additional Documents #

If you are exporting to these special markets please download and fill in these documents accordingly as per DALRRD instructions.

1.) Application for Phytosanitary Registration of Irradiated Table Grapes to USA (PHC 2021-2022)

2.) PHC HEPRO – Co-Operative Agreement Document 2021

Download the PDF & View the Video #

1.) How to Apply for Phytosanitary Special Markets (PHC) (Table Grapes) (2021-05-17)

Pre-requisite #

To use this guide, the user must be registered on User Authentication Service (UAS).

  • If you are not already registered as a user, then go to the PhytClean website to do so: (https://phytclean.co.za). If you already have an eCert login then you will be able to get into PhytClean V2 with those details as well.
  • If you have forgotten your password or want to reset it, Go to PhytClean V1 click on “Forgot Password”. Follow the instructions that are provided.
  • Businesses must be registered on the Central Business Register (CBR). A business replaces the organisation concept in the original PhytClean. To register a business, click on the link below which details how this can be done: Register on the Central Business Register (CBR)
  • Add users that should have access to the business on the Manage Business Users page on CBR.

Figure 1: Manage Business Users

           

  • The final pre-requisite is to link the FBO/s to the business. Refer to Linking FBO to Business (on PhytClean V1)

Linking FBO to Business (on PhytClean V1) #

On PhytClean you will do the following:

  • Click on FBO.
  • Select Link to FBO to business (CBR).

Figure 2: Link FBO to Business (CBR)

  • On the Link FBO to business page you will see all the FBOs you are linked to. Click on Edit next to the FBO you want to stipulate the business for.
  • On the Business column, select the relevant business using the dropdown

Figure 3: Update FBO/CBR Details

  • Once the business is selected, click on Update. As seen in Figure 3 above.

Support Contact Details #

Contact Person:  Thembisele Mokheseng

Telephone Number: 021 863 0366

Email: thembi@satgi.co.za

Contact Person:  Carlon du Plessis

Telephone Number: 021 863 0366

Email: info@satgi.co.za

PhytClean V2 #

How to login onto PhytClean V2 #

  • Go to the PhytClean V1 website – https://phytclean.co.za
  • Click on PhytClean V2 Link on the banner on the main page (see below)

Figure 4: Table Grapes Registration

  • You will be redirected to the PhytClean V2 login page. Enter your email and password and click on Login to enter the portal.

Figure 5: Log in to PhytClean 2

Table Grapes PHC Registration #

PHC Registration #

  • Expand the Table Grapes (SATI) link under Registrations
  • Click on PHC Registration

Figure 6: PHC Registration

PHC Selection #
  • Use the drop-down arrow to select the Packhouse that needs to be registered and Click Next.

Please Note: You will only see the packhouses that are linked to the business of the logged in user

Figure 7: PHC Selection

Packhouse Contact Details #
  • Click on Add New Record to add new contact details.

Figure 8: Contact Details

  • Click Next
  • Please Note: You will have to have one contact that is the Main Contact in order to successfully register.

Protocol/ Market Selection #
  • Click on the drop-down arrow to select Protocol/Market you want to register for.

Please Note:

  • Multiple markets can be selected.
  • Click on the x next to the market to remove it

Figure 9: Protocol/Market Selection

  • Click Next

Documents Uploads #
  • To upload documents, click on Select File.
  • Select the relevant file and add

Figure 10: Upload Documents

  • Click Next

Please Note:

  • If you do not have the relevant file/s at this time you can select next and then upload the documents before submitting on the main dashboard. However, if you do have the file/s you can upload it at this point.
  • Certain documents are required before a submission can be made. For example, BD records are required for all PUC registrations. These checks will be done when submitting on the main dashboard before your application will be considered valid and saved.

 

Submission #
  • Please read the declaration on this page properly and tick the checkbox to agree.
  • Click the Save button to save your application, otherwise click Previous and make relevant corrections.

Figure 11: Submit Draft Application

  • A pop-up message with the application reference number will appear to notify you that the application has been successfully submitted as a draft. Click OK

Figure 12: Success Prompt

  • You will then be redirected to the View Registrations page.

Figure 13: View Registrations

Please Note:

  • This is just an application and not the final document submitted to DALRRD. It is also in draft mode so further changes can be made if necessary.
  • Note the Reference number that appears so you can easily find your application later on
  • You will not be able to proceed without clicking the declaration on the last page

View Registrations #

Description of the tools available on the View Registrations page:

Edit Application
Upload Documents
View Registration PDF
Submit Application
Unlock Registration

View Registration Document #

View the registration document to see if it is correct. If not click on the Edit button to edit your application.

Final Steps: Upload Required Documents and Submit #

  • To upload any outstanding documents, click on the View Documents button.
  • Once all required documents are uploaded, click on the Submit Application button
  • You will then get a pop-up notifying you that it has been successfully submitted along with your new Registration Number to track this submission. Once it has been successfully submitted this can be considered received and submitted to DALRRD.

Unlock Registration #

  • If you find that after you have submitted there is still a problem, you can request an unlock
  • If you are the person who did the application, it will unlock immediately. If not, it will send an email to all the contacts of the FBO notifying them that someone wishes to edit the application. It will also show you the contact names and numbers of this FBO so you can contact them quicker.
  • Only once the FBO contact accepts the unlocking will it be unlocked.
  • You will receive an email once it is unlocked.
  • Thereafter the necessary changes can be done and then it can be submitting again on the main dashboard. This will then re-lock the application and submit it to DALRRD.

Please Note:

  • You will have to click on the Submit button to submit the application otherwise it will sit in DRAFT format. DRAFTs will not be considered by DALRRD.